Being able to focus and be more productive are two essential things in my life right now. Just like most of you, I have a lot going on right now. Still, working on increasing my productivity and concentrating on doing what I can without stretching myself too thin is my goal and so far I’ve been very successful. During this period of uncertainty, I’ve created a lot of systems and processes that work for me to let go of control, focus, and be more productive. I thought I’d share a few tips that have been working well for me and hopefully they work for you too!
four ways to focus & be more productive:
1 | CREATE A SCHEDULE
I love planning. However, sometimes I plan too much and don’t get much done. So I’ve learned that creating a schedule is more efficient. Towards the end of each month, I begin planning for the upcoming month. I take about two hours to schedule out my editorial calendar and write down anything that I need to complete during the upcoming month. This allows me to stay very focused during the month on tasks that need to get done. I’m able to increase my productivity and focus on other tasks like social media that I was not giving as much attention too previously.
TIP // Create a schedule that works for you and stick to it. Use a paper, or digital planner and track what you need to give your time and attention too. Once you begin organizing and scheduling in a way that’s right for you – you will notice a huge difference.
2 | BATCH TASKS
Batching tasks are when you categorize your tasks based on the type of task. For instance, writing blog posts could be categorized as one task, while taking photos for the blog would be another. Batching works best when I have a lot of tasks to complete. Because I’d rather do them all in one sitting then switch back and forth between tasks.
TIP // First, write down everything you need to complete. Second, categorize what you need to complete based on the type of task. Lastly, block out time to complete each task. The more you batch tasks the easier it will become. At first, it may take you two hours to respond to email before writing blog posts. But after a while, you’ll get used to your system and you’ll finish the tasks quickly.
3 | TAKE BREAKS
I am definitely the worst at slowing down and taking a break when I am engrossed in a task. It makes it hard for me to stop, which can make me burn out. But I’ve learned this is extremely unhealthy and we all need to stop and slow down sometimes.
If you cannot get yourself to focus on what you are doing because your phone keeps going off. Then you should probably take a five-minute break every hour to check-in and take care of whatever is happening. Do not stretch yourself too thin! If you need to take a fifteen-minute break every now and then to scroll through Instagram or get a snack – do so.
TIP // Don’t make yourself complete a task when you cannot get your thoughts together. You can always come back to it at another time. If you are struggling to get through your emails, set aside time for the next day to go through them. This way you know that the task will be completed and you can work on something else that needs your attention.
4 | SWITCH UP YOUR LOCATION
Changing up your scenery sometimes is so helpful. It could be as simple as working on your couch instead of always sitting at your desk. I know that my mind wanders at times and I can’t focus, so it’s easier for me to move around than stay sedentary in one spot. Sometimes at work, I turn my desk into a standing desk just to give myself a little bit of movement. It helps me change my perspective and get inspired.
TIP // Find a different location where you can work and try to go there at least once a week. I know this may be difficult with the current times, but going outside or to the park vs being at home helps. I know that on weekends I work on my blog a lot. So I usually change up where I am writing posts vs where I work every day. Once you start switching up your location you’ll notice a difference in how much you concentrate better on what you are doing.